What are EcoVadis supporting documents?
They are records that support answers in an EcoVadis assessment. Examples include policies, procedures, certificates, audit reports and KPI files. EcoVadis can validate a questionnaire without documents, but says it credits only answers backed by proof.
Why do EcoVadis supporting documents matter to you?
An analyst checks whether each file is relevant, complete, current and tied to the assessed company and scope. EcoVadis accepts policy and action documents for eight years and KPI reports for two. It checks certificates for validity and the reliability of the issuing body. An answer can lose support when its document expires.
How do EcoVadis supporting documents work?
Match each answer to a pre-existing file and relevant pages. Use an accepted format under 30 MB. The assessment allows 55 documents. One report may support several answers, but a new bundle of unrelated files cannot bypass that limit.
What mistakes should you avoid?
- Writing a policy only for the questionnaire instead of showing an existing management record.
- Uploading a parent-company file that does not cover the assessed entity or sites.
- Using a KPI file older than two years or a certificate past its own expiry date.
- Putting the proof behind an embedded link that the analyst must open separately.
How long is EcoVadis evidence valid?
EcoVadis accepts policy and action documents for eight years and KPI reports for two. A certificate follows its stated validity. A customer request may set a different evidence period, so check both that rule and the expiry shown in your EcoVadis Document Library.
Can one document support several answers?
Yes. You can attach one complete, pre-existing report or management manual to several relevant answers. Name the page range for each answer. Do not merge unrelated policies, receipts and screenshots into a new assessment-only file.